Sector
Admissions, fees and parent communication for schools
One place for applications, places, fees and parent contact, with the consent handling that children’s data requires rather than the kind that gets noticed in an audit.
Procurement status
30% of national procurement spend is reserved for youth, women and PWD-owned enterprises under AGPO.
What usually goes wrong
Term starts whether the system is ready or not.
Admissions, fees and parent communication all peak in the same fortnight, and each one currently runs on a different spreadsheet. These are the four we are called in to fix.
Admissions run on forms and phone calls
Applications arrive on paper, by email and on WhatsApp, and nobody can say how many places are actually left.
Fee balances nobody can confirm
Parents pay by M-Pesa, the bursar reconciles by hand, and the arrears list is out of date the day it is printed.
Children’s data with no consent record
Names, ages, photographs and medical notes collected without a written basis or a retention rule. Children’s data is where the Data Protection Act is least forgiving.
Parents told the same thing three ways
A notice goes out by SMS, by letter and on a WhatsApp group, and a third of parents still receive none of them.
What we build for this sector
One place for the things that all happen in January.
Admissions
Applications, offers and acceptances, with the number of remaining places correct at every moment.
Fee portals
M-Pesa collection, per-student ledgers, receipts issued automatically and arrears visible without a spreadsheet.
Parent communication
One message, sent once, delivered by the channel each parent actually reads.
Consent and retention
A written basis for every field collected about a child, with deletion applied on schedule rather than promised.
Reporting
The returns the ministry and the board ask for, generated from live data rather than compiled by hand.
Accessibility
Usable by a parent on a low-end phone, which describes most of them.
What we commit to
Published before you contract us.
These are in our standard terms, not negotiated per project. If we miss them, you have something to point at.
- Page load on mobile dataunder 2.5s
- AccessibilityWCAG 2.2 AA
- Uptime on supported systems99.5%
- Response to a reported fault4 working hours
- Data residencyStated per project
- Source code & hosting ownershipYours